INTRODUCTORY EVENT, FRADGLEY HALL, 20/11/04
BRIEF
ADVERTISING
Local MCs, Information Table:
M. G.
Banner:
M. H., J. S.,
Newspaper Advertising:
L. D.
Posters:
L. D., W. G.
Flyers:
L. D., W. G/
Email:
A. G.
EVENT STAFF
Venue Liaison.
J. S.
Event Manager.
?
Set Up.
S. J., R. P. +
P.R
P. S.
Security,
G. P.
Contribution Table
J. S.
Information Table
M. G.
Sales Table
M. G.
Ushers
P. S., L. B.
Music
M. H., K. M.
MC
A. K.
AV
B. H.
Food
H. P., A. G. +
Wine
D. S.
Bar
K. K.
Knock Down
S. J., R. P. +
EVENT FORMAT
11.30am to 4.30 pm
Set Up
4.30 pm to 5.00 pm
Briefing, Rehearsals
5.00 pm
Doors Open
5.15 pm
Live Music
5.30 pm
Start of Event
5.30 pm to 5.45 pm
Live Music
5.45 pm
MC Opening Welcome
5.50 pm
Video- Maharaji at Griffith University (29 mins)
6.25 pm
MC Closing Announcements
6.30 pm to 7.30 pm
Live Music, Refreshments, Wine.
7.30 pm
Knock Down, Debrief
8.30 pm
Doors Close
EVENT CHECKLIST
EVENT MANAGER
?
Time
3.30 pm to 8.30 pm
SET UP
Coordinator
S. J.?
Staff
S. J., R. P., J. S. +
Set Up
11.30 am
P.R
Coordinator
P. S.
Staff
Self
Time
4.30 pm to 8.30 pm
SECURITY
Coordinator
C. D.
Staff
G. P.
Time
4.30 pm to 8.30 pm
CONTRIBUTION TABLE
Coordinator
J. S.
Staff
Self
Time
4.30 pm to 8.30pm
INFORMATION & SALES TABLE
Coordinator
M. G.
Staff
Logistics
Self
Materials
Time
4.30 pm to 8.30 pm
USHERS
Coordinator
P. S.
Staff
P. S., L. B.
Time
4.30 pm to 8.30 pm
MUSIC:
Coordinator.
M. H.
Musicians.
M. H., K. M.
Logistics
Self
Set Up,
11.30 pm
Rehearsals
4.30 pm to 5.00 pm
Music
5.15 pm to 5.45 pm. / 6.30 pm to 7.30 pm
MC
A. K.
Rehearsal
4.30 pm
Welcome script.
(Welcome / info about Maharaji / format / video length / announcements at end of event.)
AV
Coordinator.
B. H.
Logistics.
Self
Set Up
12 00 am
Rehearsals.
4.30 pm to 5.00 pm
Video.
Maharaji at Griffith University (29 mins)
MC
A. K.
Closing script.
(Welcome to stay / Information Table and Contacts / Follow Up Events / Thanks)
FOOD:
Coordinator.
H. P.
Purchases.
Logistics
Preparation
Waitresses.
?
Kitchen
WINE:
Coordinator
R. S.
Purchases.
D. S.
Logistics.
Bar Person
K. K.
Time
4.30 pm to 8.30 pm
KNOCK DOWN
Coordinator
S. J.
Staff
S. J., R. P., J. S.
Time
4.30 pm to 8.30 pm
SUNDAY EVENT
Venue:
Senior Citizens Centre
Date:
Sunday 21st November
Time:
4.00 pm to 5.00 pm
Event Manager:
?
Format:
Music / MC / Video / MC / Refreshments
Video:
?
M.C:
M. G.
Staff:
J. S., . G., B. H. +